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Idaho State University

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Electronic Records Management
  • Is the responsibility of the head of each Federal agency. It includes: a. assigning responsibility to develop and implement an agency wide program for the management of all electronic records, b. integrating the management of electronic records with other agency records, c. having and disseminating agency directives that address records management requirements; d. establishing procedures for addressing records management requirements; e. ensuring adequate training is provided with regard to electronic records management; f. developing and maintaining up to date documentation about all electronic records systems; g specifying how electronic records are to be maintained and an inventory of such records; h. developing and securing approval from the national archive and records administration (NARA) of records disposition schedules, and implementation of their provisions; i. specifying the methods of implementing controls over national security classified, sensitive, proprietary, and Privacy Act records stored and used electronically; j. establishing procedures that these requirements are implemented and applied to contractors; k. ensuring compliance with applicable Government wide policies; and l. reviewing electronic records systems periodically for conformance to established agency procedures, standards, and policies. (Source 36 CFR Part 1234).